Privacy Policy

1. Introduction

This Privacy Policy explains how information is collected, used, stored, and disclosed when you use Kaevra ("App"). We aim to collect only the information needed to provide logging, syncing, coaching collaboration, race planning, health import, nutrition workflows, and related app functionality.

2. Information We Process

2.1 Information You Provide

Depending on how you use the App, you may provide:

• Account information: Sign in with Apple credentials and related identifiers, plus your email address when provided by Apple
• Profile information: Display name, role, date of birth, height, connection email, country, city, gym name, bio, specialization, and optional profile photo
• Body metrics: Weight entries and recorded dates
• Activity records: Activity type, duration, distance, RPE, notes, running details, advanced endurance metrics, intervals, gym exercise sets, tennis or padel scores, and similar workout information
• Coaching data: Invitations, trainer/student/patient/client/friend links, template details, weekly assignments, leaderboards, race-plan coordination, and workout completions
• Nutrition data: Guidance targets, habits, meal notes, links, PDFs, food diary entries, drink/water logs, meal completion state, and nutrition plan selections
• Health data imports: Supported Apple Health workout information you choose to review or import
• Photos: Activity photos, meal photos, and profile photos you choose to upload

2.2 Information Stored Locally on Your Device

The App uses on-device storage and local SwiftData models to cache or store information such as:

• Recent profile and activity data
• Weight history, race-planning context, and workout structures
• Nutrition day summaries and food diary context
• Imported workout template files
• Draft log or template data kept locally for resume flows
• Locally stored photo thumbnails and medium-size copies
• Session state used to keep the App working smoothly

2.3 Information Stored or Processed Through Cloud Services

Some App functionality requires remote processing or storage. Depending on the features you use, Aetivio Cloud and supporting providers may process:

• Authentication and session tokens
• Profile and onboarding information
• Activity history and workout data synced to your account
• Trainer/student/friend connection records
• Workout assignment, competition planning, and training plan metadata
• Nutrition guidance, nutrition plans, food diary sync data, meal completion state, and weekly plan assignments
• Uploaded activity photos, meal photos, and related storage metadata

Data Type	Why It Is Used	Where It May Be Stored
Apple sign-in and session data	To authenticate you and keep your account signed in	Device keychain and Aetivio backend services
Profile and onboarding data	To personalize your account, role-based features, and profile identity	Device cache and Aetivio backend services
Activity and workout history	To display logs, charts, progress, and synced history	Device cache and Aetivio backend services
Nutrition and food diary data	To support daily nutrition guidance, water targets, meal logging, meal completion, and coach review	Device cache and Aetivio backend services
Photos	To attach images to activities and display them later	Device storage and remote object storage
Connection and coaching data	To support invites, relationships, timelines, leaderboards, and shared workout workflows	Aetivio backend services

3. How We Use Information

We use processed information to:

• Authenticate users and restore sessions
• Create and manage profiles
• Store and sync workout, body metric, race-plan, and history information
• Support trainer, student, and friend connections and workout assignment flows
• Support nutrition guidance, weekly plans, food diary, hydration tracking, meal-photo logging, and coach review
• Import and review selected Apple Health workouts
• Upload, retrieve, and display activity and profile photos
• Provide charts, logs, history, leaderboards, and progress views
• Maintain App security, diagnose issues, and improve reliability
• Respond to support requests if you contact us

4. Connections, Coaching, and Shared Visibility

If you use connection features, certain data may be visible to connected users as part of the App's intended functionality. For example, a trainer may view data needed to assign workouts, review progress, or manage nutrition guidance; a student may view training or nutrition plans assigned by a trainer; and friends may see limited shared timeline information. You should use those features only with people you trust.

5. Apple Health Data

If you choose to connect to Apple Health, the App may request permission to read supported health and workout data so you can review and import workouts. We access only the categories needed for the features you choose to use, and imported records may then become part of your Kaevra activity history.

6. Photos and Media

If you choose to upload profile or activity photos, the App may create optimized local image variants and upload image files to remote storage associated with your account or activity. Uploaded photos may be accessible through authenticated cloud-backed views and may remain in storage until deleted in accordance with App behavior and backend retention practices.

7. Authentication and Security

The App uses Sign in with Apple and stores session material locally using device security features such as the keychain where applicable. We use reasonable technical and organizational measures intended to protect information, but no method of storage or transmission can be guaranteed completely secure.

8. Third-Party and Platform Services

The App may rely on third-party or platform services that have their own privacy practices, including:

• Apple: App Store, Sign in with Apple, Apple Health, device services, and related platform functionality
• Cloud infrastructure providers: Services used for APIs, object storage, and backend hosting
• Remote storage for photos: Object storage used to save activity images

Your use of those services is also subject to the privacy terms of the relevant provider.

9. Data Sharing

We do not sell your personal information. We may disclose information only in limited situations such as:

• When needed to provide functionality you choose to use
• When sharing is required for training, nutrition, or connection workflows you initiate
• When processed by service providers supporting App infrastructure
• When required by law, legal process, or to protect rights, safety, and security
• As part of a merger, financing, acquisition, restructuring, or sale of assets

10. Data Retention

Locally cached data may remain on your device until you delete it, sign out, clear app data, or remove the App. Data stored in backend services or remote storage may remain until deleted according to product behavior, support workflows, account deletion flows, or applicable retention needs.

11. Your Choices

You may be able to manage your information by:

• Editing your profile inside the App
• Deleting activities, photos, or local data where supported
• Disconnecting Apple Health access through Apple settings
• Signing out of the App
• Revoking Apple sign-in access through your Apple account settings
• Deleting the App from your device

12. Children's Privacy

Kaevra is not directed to young children. We do not knowingly collect personal information from children in a manner requiring direct collection by us. If you believe information has been provided improperly, contact us and we will review the request.

13. International Use

If you use the App from outside the operator's home jurisdiction, information may be processed in other jurisdictions depending on the hosting, storage, and platform services involved.

14. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date on this page. Your continued use of the App after changes become effective means you accept the updated policy.

15. Contact

If you have questions about this Privacy Policy, you may contact:

• Email: support@aetivio.com